E-clearance form – how to settle your account with the Library?
Dear All!
A new procedure for settling library accounts is now in place. Students and PhD studentes who are completing their studies or training at the University of Wrocław must settle their accounts with the Library – they no longer need a paper obligation card. Settlements are made electronically via the so-called ‘e-clearance’.
The library e-clearance is an electronic method of confirming the settlement of accounts with the libraries of the University of Wrocław. It replaces the traditional paper-based document workflow. The settlement is carried out via the university’s USOSweb system – without the need to collect signatures or submit paper documents.
Who does the e-clearance form apply to?
The library e-clearance form applies to all students and PhD students of the University of Wrocław, completing their studies or training from the 2025/2026 academic year onwards, as well as those who drop out of their studies.
How to complete the e-clearance form step by step
- Return all borrowed materials to all UoW libraries.
- Settle any outstanding fees for overdue materials (if applicable).
- Contact the Wroclaw Universitry Library’s Local Lending Department or send a message from your university e-mail address (in the uwr.edu.pl domain) requesting clearance of the e-clearance form to: sw.bu@uwr.edu.pl.
- If you are enrolled in more than one degree programme, indicate in your message which programme should be cleared by the library.
- The library will confirm your clearance electronically in the system.
- Information about the clearance will be automatically transferred to the e-clearance form in USOSweb – no further action is required on your part.
IMPORTANT! To streamline and speed up the settlement process:
- all library debts must be settled first in the UoW’s departmental libraries, where the materials were borrowed,
- only after settling them should you contact the Wroclaw Universitry Library – Local Lending Department (level 1).
This will help you avoid the need to contact multiple units repeatedly.
The Library does not clear the e-clearance form automatically – submitting a request is mandatory!
The student is required to settle all obligations, including financial and library-related ones, towards the University at least three days prior to taking the diploma examination.
